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Job Details for: Operation Accounts Clerk (Kent)
Job Category:
Office, Administration
job title:
Operation Accounts Clerk
Advertised By:
Jobsbycv
Reference:
Mack Multiples
Job Duration:
Permanent
Job Hours:
Full-Time
Town:
Paddock Wood
County:
Kent
Salary:
circa £12,000
Job Description:
This is an excellent opportunity to join the largest independently owner fresh produce company in the UK. As part of our small but busy internal operations accounting team your key responsibilities on a daily basis will be to accurately record and reconcile agency hours and to download information from our in house mainframe system into Excel spreadsheets. You will also be responsible for accurately processing purchase invoices and maintaining time and attendance records.
To be successful in this role you will need to be computer literate with a working knowledge of Excel spreadsheets. It is essential that you are numerate with good analytical skills. With accurate inputting skills and good attention to detail you will be able to prioritise your workload to ensure that daily deadlines/targets are met. Experience in and or an enthusiasm to work in an accounts environment would be beneficial.
Full training on our in house systems will be given as well as the opportunity to study towards an accounting qualification such as AAT to fully develop your skills.
4. MAIN ACCOUNTABILITIES
To receive daily driver’s & team leader’s line sheets. To match & verify the names against the time and attendance system to calculate the total attendance of agency staff for each day, liasing with area controllers to resolve queries and to obtain authorization of overtime hours as required.
Communicate hours to agencies on a daily basis, ensuring that accurate records are maintained to be cross checked against subsequent invoices.
Deal with queries from the agencies promptly to minimize the likelihood of invoice discrepancies and delays to payment.
Download worksheet data from RENCS on a daily basis into an Excel spreadsheet known as a scorecard, completing all necessary checks to ensure the accuracy of data.
Input agency hours into the scorecard by 1pm daily and on completion send an email to scorecard users to inform them that it’s ready for them to use in evaluating the efficiency of packhouse activity for the previous day.
Send daily time and attendance reports for all agency and Mack staff to the relevant managers on a daily basis and make amendments in the T&A system as per feedback.
For receipts of packaging and labels, cross check all goods received notes (GRNs) from the stores against purchase orders.
Upon receipt, match supplier invoices for packaging and labels to GRNs. Accurately process matched invoices in RENCS, placing them promptly in payment files in the accounts department afterwards. Liase with suppliers and stores to resolve queries on mis-matches.
Place stationery orders for operational areas.
Match invoices to delivery notes for stationery and other items ordered by the Facilities Manager.
In the event of other operations accounting staff being absent, provide cover for other team members as required to ensure that the department does not fall behind with the daily workload.
To be successful in this role you will need to be computer literate with a working knowledge of Excel spreadsheets. It is essential that you are numerate with good analytical skills. With accurate inputting skills and good attention to detail you will be able to prioritise your workload to ensure that daily deadlines/targets are met. Experience in and or an enthusiasm to work in an accounts environment would be beneficial.
Full training on our in house systems will be given as well as the opportunity to study towards an accounting qualification such as AAT to fully develop your skills.
4. MAIN ACCOUNTABILITIES
To receive daily driver’s & team leader’s line sheets. To match & verify the names against the time and attendance system to calculate the total attendance of agency staff for each day, liasing with area controllers to resolve queries and to obtain authorization of overtime hours as required.
Communicate hours to agencies on a daily basis, ensuring that accurate records are maintained to be cross checked against subsequent invoices.
Deal with queries from the agencies promptly to minimize the likelihood of invoice discrepancies and delays to payment.
Download worksheet data from RENCS on a daily basis into an Excel spreadsheet known as a scorecard, completing all necessary checks to ensure the accuracy of data.
Input agency hours into the scorecard by 1pm daily and on completion send an email to scorecard users to inform them that it’s ready for them to use in evaluating the efficiency of packhouse activity for the previous day.
Send daily time and attendance reports for all agency and Mack staff to the relevant managers on a daily basis and make amendments in the T&A system as per feedback.
For receipts of packaging and labels, cross check all goods received notes (GRNs) from the stores against purchase orders.
Upon receipt, match supplier invoices for packaging and labels to GRNs. Accurately process matched invoices in RENCS, placing them promptly in payment files in the accounts department afterwards. Liase with suppliers and stores to resolve queries on mis-matches.
Place stationery orders for operational areas.
Match invoices to delivery notes for stationery and other items ordered by the Facilities Manager.
In the event of other operations accounting staff being absent, provide cover for other team members as required to ensure that the department does not fall behind with the daily workload.
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